PRIVACY NOTICE
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At Paolo KYC, we take data privacy and personal data very seriously and consider this to be a core company value. This privacy notice provides information on how Paolo KYC (“we”; "us") processes personal data. Any data submitted to us will be kept confidential and used only for specific and limited purposes which are outlined here.
“Processing” is defined as any action performed upon personal data, including but not limited to collection, modification, combining, transmitting, and deletion.
"Personal Data" means any information relating to an identified or identifiable natural person. An identifiable natural person is one whose identity can be known, directly or indirectly, by referring to an attribute or combination of attributes within data or in combination with other available information.
Paolo KYC Privacy Notice
What personal data do we collect?
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Account details
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Email, name, phone number, city, date of birth
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KYC Compliance
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Photos and document details (including but not limited to proof of funds, bank account details, passports)
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Other information provided by you for compliance check purposes (including but not limited to any details on family members, financial details)
Apart from the above, we also may collect cookies, pixels, and similar web technologies. These are small stored files which we utilize to assist in providing more customized and improved services and web experiences, to understand analytics and trends, and for security purposes.
How and why do we collect personal data?
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Account details
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To create and manage your account
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KYC Compliance
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To provide KYC services to the intermediary (typically your notary)
Paolo KYC works as a service provider for intermediary customers (notaries) who serve as the data controller for KYC services. As such, any consent required to be collected will be managed separately by such customers.
Personal data is mainly collected via direct interactions with you, and the data you choose to provide to us.
Personal data may also be collected via automated technologies or interactions, including but not limited to technical data around your equipment, browsing actions and patterns. Common examples include cookies, server logs and other similar technologies.
Data sharing
Paolo KYC may share your personal data with trusted third-parties in order to fulfill the above purposes. The types of third-parties include: our service providers (the data controller of your data) and technical / cloud / internet service providers. When data is shared with third-parties, data is only processed in the ways and for the purposes outlined in this privacy notice.
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How do we protect your personal data and how long do we keep it?
We maintain high standards of appropriate technical and organizational safeguards against any unauthorized processing of your personal data, and further protect your data against accidental loss, destruction or damage.
We keep personal data for as long as necessary for the purposes described in the privacy notice, in accordance with our appliable records retention policy and/or as contractually required as per our customers.
Are there international data transfers of personal data?
Paolo KYC maintains data in the European Union (EU), however some data may be transferred to the US (typically in cases of using certain cloud and/or data service providers). Whenever transferring data internationally, we ensure there are appropriate protections to ensure your data is securely protected and is only used as outlined in this privacy notice. These protections include technical and organizational security measures, and contractual international data transfer provisions where relevant.
Your data rights
At Paolo KYC, you are in control of your data, with the data controller typically being the intermediary customer. We comply with all relevant data privacy laws, which may provide you the ability to request access, correct, delete, restrict further processing of, and/or object to the processing of your data. Please contact us at the email listed below for such requests, however, if such a request is concerning your KYC personal data then you are best suited to contact your notary.
Contact Us
For questions and concerns around this privacy notice or the personal data processed via Paolo KYC, please contact us at